Quickstart - What Is PencilCase

Quickstart - Who is it for?

Quickstart - The Pencil System

Quickstart - Scheduling in PencilCase

Quickstart - Challenges and pencil order

Quickstart - How blocks appear to studios and freelancers

Quickstart - Freelancer Quick Start

Quickstart - Freelancer Scheduling Calendar

Quickstart - Studio Quick Start

Quickstart - Studio Booking Dashboard

Quickstart - Booking Etiquette & Best Practice

How blocks appear to studios and freelancers

The timeline adapts depending on whether the viewer is the freelancer, the owning studio, a studio with an active pencil, or a studio with no relationship.

👤 Freelancer View

The freelancer sees the full truth.

  • All pencils
  • All project names
  • All studios
  • All challenges
  • All dummy blocks
  • All DND blocks

When a pencil is challenged, the freelancer sees Challenged and can open the decision modal.

🏢 Owning Studio

  • Sees its own pencils with full project names.
  • Sees other studios’ blocks as Challengeable or Unavailable.
  • Never sees other studios’ project names or notes.
  • If their 1st pencil is challenged, they see it in a challenged state, but not the challenger’s details.

🟧 Studio with a 2nd Pencil

  • Sees its own 2nd pencil with the project name.
  • Sees the 1st pencil above it as Challengeable.
  • Can open the block and issue a challenge.
  • After challenging, sees Challenged (project-name).

🩶 Studio with No Pencil

  • A lone 1st pencil appears as Challengeable.
  • A 1st pencil plus a 2nd pencil appears as Unavailable.
  • Confirmed or dummy confirmed blocks appear as Unavailable.
  • Only empty space is bookable.

If a challenge is active between two other studios, unrelated studios see that time as Unavailable.

🟪 How Dummy Blocks Look to Studios

Dummy 1st Pencil

  • Appears identical to a normal 1st pencil.
  • Studio sees Challengeable.
  • No project name is shown.

Dummy 2nd Pencil

  • Appears identical to a normal 2nd pencil.
  • Because there is no owner, no studio can challenge the 1st pencil above it.
  • Both blocks appear as Unavailable to everyone except the freelancer.

Dummy Confirmed

  • Appears as Unavailable to all studios.
  • Cannot be challenged.

📊 Visibility Table

Block Type
Freelancer
Owning Studio
2nd Pencil Studio
Unrelated Studio
1st Pencil
Full details
Full details
Unavailable
Challengeable
1st + 2nd Pencil
Full details
Sees 1st normally
Challengeable
Unavailable
2nd Pencil
Full details
Full details
Full details
Unavailable
Dummy 1st
Full details
n/a
Unavailable
Challengeable
Dummy 2nd
Full details
n/a
Unavailable
Unavailable
Dummy Confirmed
Full details
n/a
Unavailable
Unavailable
Challenged 1st
Full details
No challenger info
Challenged (own project)
Unavailable
Confirmed
Full details
Full details
Unavailable
Unavailable
DND
Full details
Unavailable
Unavailable
Unavailable
Empty
Available
Available
Available
Available