PencilCase uses pencils, confirmed bookings and DND to describe availability. Ownership determines what information is visible, while dummy blocks allow freelancers to block out time without assigning a studio.
✏️ Pencil Types
- 1st Pencil: primary tentative booking.
- 2nd Pencil: secondary hold below an existing 1st pencil.
- Confirmed: locked booking that cannot be challenged.
- Unavailable: a block the viewer cannot interact with.
- DND: private downtime that hides availability entirely.
- Available: empty space with no bookings.
🔐 Ownership
- The freelancer and the owning studio see project names and notes.
- Other studios only see status labels such as Challengeable or Unavailable.
- Cancelled pencils are removed immediately.
- DND blocks cannot be interacted with by studios.
🟪 Dummy Blocks (Unassigned Bookings)
Freelancers can create pencils or confirmed bookings without assigning a studio. These are called dummy blocks.
They behave like normal blocks, except they have no studio owner.
Dummy 1st Pencil
- Visible to all studios as challengeable.
- Can be challenged.
- No project or studio name is shown.
Dummy 2nd Pencil
- Appears as a 2nd-pencil block.
- Blocks the 1st pencil above it from being challenged by other studios.
Dummy Confirmed
- Appears to all studios as Unavailable.
- Cannot be challenged.
- The freelancer sees full details.
Dummy blocks allow freelancers to privately protect time while preserving correct pencil logic.
➕ Creating Bookings
👤 Freelancer
- Click an empty period on your timeline.
- Choose: 1st Pencil, 2nd Pencil, Confirmed or DND.
- Optional: assign a studio to create an owned booking.
- Leaving the studio blank creates a dummy block.
- Add project name, dates and notes.
- Save.
🏢 Studio
- Click an empty slot on a connected freelancer’s row.
- The freelancer is preselected.
- Choose: 1st Pencil, 2nd Pencil or Confirmed.
- Add project name, dates and notes.